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Effective Date: January 1, 2026
Last Updated: March 21, 2026
Welcome to Hotdrop ("we," "us," "our," or "Hotdrop"). Hotdrop is operated by Ampium LLC, a limited liability company with its principal place of business at 1085 Herkness Drive, Meadowbrook, PA 19046.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered content optimization platform (the "Service"). By accessing or using Hotdrop, you agree to this Privacy Policy. If you do not agree, please discontinue use immediately.
We use essential cookies for authentication and session management via Firebase Authentication. We also use analytics cookies (Google Analytics) to understand usage patterns and improve user experience. We do not use advertising cookies. For more information, see our Cookie Policy.
If you choose to connect your Google Calendar, we request read-only access to your primary calendar. We collect the following data from your calendar:
When you first connect your calendar, we sync up to 14 days of past events to establish your contact relationship history. Ongoing, we sync upcoming events within the next 48 hours. Synced event data is transient and is automatically deleted shortly after each meeting ends.
From your calendar attendees, we create contact and company records in your account to power meeting briefs and relationship insights. These records include attendee names, email addresses, and company information inferred from email domains. Contact and company records persist in your account until you manually delete them or request account deletion — they are not automatically removed when you disconnect your calendar.
You may disconnect your calendar at any time via Settings, which immediately revokes our access, deletes your OAuth token, and removes all synced event data from our systems.
We use collected information for the following purposes:
Your content (including LinkedIn posts, emails, meeting context, and other user-submitted text) is processed by third-party AI model providers, including but not limited to Google, OpenAI, Anthropic, and xAI. The specific provider and model used may vary based on the nature of your request, and we may change providers at any time to improve service quality.
These providers process your data in accordance with their own privacy policies. We use enterprise-grade APIs and do not authorize these providers to use your content for their own model training purposes.
We only send the minimum necessary information to AI providers to fulfill your requests. We do not share your account credentials, payment information, or unnecessary metadata with AI providers.
For meeting brief features, our AI providers may gather context from publicly available sources such as news articles, press releases, company websites, and other open sources to enrich your meeting preparation. This publicly available information is combined with context you have submitted to Hotdrop (such as your voice profile and meeting details) to generate relevant briefs. Research results may be stored in your account as part of your contact and company relationship records.
We do not sell, rent, or trade your personal information. We may share your information in the following limited circumstances:
When you request account deletion, your data enters a 7-14 day grace period during which deletion can be cancelled. After this period, all your personal data, including runs, outputs, and profile information, is permanently deleted from our systems.
Certain data may be retained longer if required by law or to resolve disputes, even after account deletion (e.g., audit logs, payment records).
You have the right to:
To exercise these rights, contact us at privacy@hotdrop.ai or use the privacy controls in your account settings:
If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you have additional rights under the General Data Protection Regulation (GDPR). See our GDPR Compliance page for details.
If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA). To submit a CCPA request, email privacy@hotdrop.ai with "CCPA Request" in the subject line.
Hotdrop is operated from the United States. If you access the Service from outside the U.S., your information will be transferred to, stored, and processed in the United States and other countries where our service providers operate.
For EEA, UK, and Swiss users, we rely on Standard Contractual Clauses (SCCs) approved by the European Commission for data transfers to third countries. By using the Service, you consent to the transfer of your information to the U.S. and other jurisdictions.
We implement industry-standard security measures to protect your information, including:
However, no method of transmission or storage is 100% secure. You use the Service at your own risk.
Hotdrop is not intended for users under 18 years of age. We do not knowingly collect personal information from individuals under 18. If we become aware that a user is under 18, we will promptly delete their account and associated data. If you believe a minor has provided information to us, contact us immediately at privacy@hotdrop.ai.
We may update this Privacy Policy from time to time. When we make material changes, we will update the "Last Updated" date and notify you via email or in-app notification. Your continued use of the Service after changes become effective constitutes acceptance of the updated policy.
If you have questions, concerns, or requests regarding this Privacy Policy, please contact us:
Email: privacy@hotdrop.ai
Mail: Ampium LLC, Attn: Privacy Team, 1085 Herkness Drive, Meadowbrook, PA 19046
Support: Available via the "Report an Issue" feature in the app (business hours only)
Hotdrop is a product of Ampium LLC.
© 2026 Ampium LLC. All rights reserved.